DEPOSIT & REGISTRATION
In order to hold your spot, please register before October 5, 2023. First time Retreat participants $1111. Repeat students $777. Full payment balance is due on or before October 5, 2023. All registrations require a non-refundable deposit $333.00 upon registration to secure your place.
NOTE: accommodation reservations are made directly by calling the venue office (540.463.2593) with your selection. The cancellation policy is stated on their website www.SouthRiverHighlands.com
REFUNDS
There will be no refunds of deposits issued. There is a 50% refund on the full amount for cancellations made before October 5th. After October 5th there is limited refund, with conditions. Please email Antonia if there is a need for consideration.
CANCELLATIONS
If, due to unforeseen circumstances, Antonia must cancel the retreat, 100% of monies paid will be refunded.
TRAVEL
Retreat price does not include your travel costs to Buena Vista. Heartstone Lodge is a 1 hour drive from the Roanoke Airport, 2.5 hour drive from Northern Virginia, 2 hours from Richmond, 6 hours from NYC & 3 hours from Raleigh/Durham. The Retreat Center is conveniently located off I-81. Parking is located approximately 75 yds. from the main lodge area, however a drop off zone is available for luggage upon arrival and departure. It will be necessary to park your car in the signed 'Event Parking' lot.
ACCESSIBILITY
The retreat center is not designed for wheelchair access. The Heartstone Lodge has one wheelchair/handicap parking spot available and ramp access to the first floor of the retreat center only. All workshops will be on the second floor accessible by stairs only. All sleeping accommodations in The Lodge are on the 2nd or 3rd floor & have staircase access only. The Studios & Cabins have open farm ground access only. Bring comfy walking shoes. If you have specific accessibility concerns please send us an email at JOY@LOVEHearstone.com
ACCOMMODATIONS
All spaces in the lodge and all sleeping accommodations are climate controlled, but please note fall weather in Virginia can be either hot or cold. It would be good to dress in layers, bring slippers or heavy socks for classroom and a reusable water bottle for both indoors and/or if you plan to enjoy the beautiful outdoor spaces. If you plan to take any walks and hikes on the property and surrounding areas, please also bring close toed shoes, long pants & insect spray. Tick season is all year long, so it’s important to come prepared.
FOOD
All meals are included in the full retreat registration cost. Meals will offer delicious choices including vegetarian, gluten-free, and nut-free options. If you have a serious allergy, please let us know. If the menu doesn't accommodate your needs, we will provide you with the kitchen resources so that you can provide your own food. All meals will be included in the retreat package regardless.